Digital Privacy Agreement

SC Strategic Solutions (SCSS) values your privacy and is committed to protecting the personal information you share with us. This Digital Privacy Agreement outlines how we collect, use, store, and safeguard information obtained through our website and online services.

1. Information We Collect

• Personal Information: Name, email address, phone number, and other information you voluntarily provide through forms or communications.
• Technical Information: IP addresses, browser types, device information, and pages visited, collected via cookies and analytics tools.
• Client and Record Data: Data submitted or uploaded through SCSS platforms (e.g., SCView, SmartSub, SCScan), which may include educational or confidential records.

2. How We Use Your Information

• Provide contracted services to clients, including educational institutions.
• Support customer service inquiries and technical functionality.
• Improve performance, security, and user experience across our platforms.
• Communicate relevant updates or changes to services.

We do not sell, rent, or trade your personal or institutional data, including student data, to any third party.

SCSS does not use student data for targeted advertising, marketing, or profiling, nor do we permit third-party service providers to do so. Any information collected is used solely for the performance of our services in accordance with contractual obligations.

3. FERPA and SB29 Compliance

• SCSS complies fully with the Family Educational Rights and Privacy Act (FERPA) and Ohio Senate Bill 29 (SB29).
• SCSS acts as a “school official” with a legitimate educational interest when providing services to educational institutions and is under direct control of those institutions through written contracts.
• SCSS will only use personally identifiable student information for the purposes specified in the contract and in accordance with FERPA and SB29.
• SCSS will not build student profiles for non-educational purposes or engage in any data mining not authorized by the client.
• If there is a conflict between this policy and FERPA or SB29, FERPA and SB29 shall govern and take precedence.

4. Data Sharing and Disclosure

SCSS does not share client or student data except as required by law or contract. We do not disclose information for marketing, advertising, or any non-service-related purposes.

5. Data Security

SCSS uses administrative, physical, and technical safeguards to protect all personal and institutional data, including:

• Secure hosting environments
• Encryption during transmission and storage
• Role-based access controls
• Periodic vulnerability testing and third-party audits

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyze website usage. You may manage your cookie preferences through your browser settings.

7. Public Records Notice

As SCSS serves public institutions, please note that certain communications or records may be subject to disclosure under applicable public records laws or open government statutes, depending on the jurisdiction of the client organization. SCSS will work in coordination with its clients to ensure compliance with such laws while protecting sensitive or confidential information as permitted.

8. Links To Other Sites

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

9. Policy Updates

This Privacy Agreement may be updated to reflect changes in our services or legal requirements. Updates will be posted on this page with the updated effective date.

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